Executive Assistant
Hybrid (New York, ny) or remote • Full-Time
COMPANY OVERVIEW
Four Hundred is an intimate, membership-based community consisting of innovators, visionaries, and pioneers of the industry. We focus on enhancing our members’ lives through a holistic and high-touch approach to service. We work tirelessly to develop an understanding of our members’ lifestyle preferences and needs, and strategically collaborate to help them fulfill their short and long-term goals. We work tirelessly each day to spread our global footprint across the world of hospitality to bring fresh ideas and perspectives to our members that inspire, challenge, and expand the realm of possibilities.
ABOUT THE POSITION
We are looking for highly motivated candidates with three or more years of experience in an administrative role to apply to join Four Hundred as an Executive Assistant to the Chairman and Founder. The Executive Assistant will provide comprehensive support to the Chairman and Founder, and will require proactive problem-solving, exceptional communication skills, and the ability to handle confidential information with discretion. This employee will report to the Chairman and Founder.
RESPONSIBILITIES
Provide high-level administrative support, including managing schedules, emails, and communication
Coordinate and manage complex travel arrangements, including flights, accommodations, transportation, dining reservations, and itineraries
Prepare and edit correspondence, communications, presentations, and other documents
Conduct research, compile data, and prepare reports for review and presentation
Serve as a point of contact between executives, directors, managers, and members
Handle confidential information with a high degree of discretion and professionalism
Assist with personal tasks and errands as needed
Perform other duties as assigned to support the Chairman and Founder
QUALIFICATIONS
At least three years of experience as an Executive Assistant or in a similar administrative role
Strong organizational and time management skills with the ability to prioritize tasks effectively
Excellent verbal and written communication skills
Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and other relevant software
Proven ability to handle confidential information with discretion
Strong interpersonal skills and the ability to build relationships with stakeholders
Ability to work independently and as part of a team
Experience managing travel arrangements, dining reservations, and itineraries
Ability to adapt to changing priorities and work in a fast-paced environment
SALARY RANGE + BENEFITS
Salary Range: $70,000 - $75,000
After 90 days of employment, employees are eligible for:
Company-paid medical and dental benefits
Company-matched 401(k), up to 6% of salary matched by Four Hundred
Paid time off (per year):
12 vacation days
9 bank holidays
6 sick days
$75 per month stipend towards phone bill coverage
After first year of employment, employees are eligible for:
Annual incentive bonus, 3% of annual base salary
EQUAL EMPLOYMENT POLICY
At Four Hundred, we are dedicated to creating a workplace where everyone is treated with fairness and respect.
We hire, train, promote, and make all employment decisions without regard to race, color, religion, sex, age, disability, marital status, national origin, or any other protected characteristic under applicable laws.
We are committed to fostering diversity and inclusion in all aspects of our organization. Discrimination or harassment of any kind will not be tolerated. Our goal is to provide a supportive environment where all employees can thrive and contribute to our success.
This policy applies to all employees, applicants for employment, and contractors.